How to Download Invoices from Square

Learn how to access and download invoices from your Square account for subscriptions and services.

4 min read Last updated: January 2025

Square is an all-in-one payment processing and business management platform. Managing your Square subscription invoices is essential for tracking payment processing and software expenses. This guide will show you how to access and download invoices from your Square account.

Prerequisites

You need to be the Account Owner or have full permissions to access billing information and download Square invoices.

1

Sign in to Square

Access your Square account:

  1. Go to squareup.com/login
  2. Enter your email and password
  3. Navigate to your Square Dashboard
  4. Ensure you have owner or full permissions
2

Access Account & Settings

Navigate to account settings:

  1. Click on "Account & Settings" in the left sidebar
  2. Or click your business name and select "Account & Settings"
  3. You'll see account management options
  4. Look for billing or subscriptions
3

Navigate to Billing

Find billing section:

  1. Click on "Billing" in the settings menu
  2. View your Square subscriptions and services
  3. See processing fees and software subscriptions
  4. Look for "Billing history" or "Statements"
4

View Billing History

Access billing records:

  1. Click on "Billing history" or "View statements"
  2. See list of all past charges and subscriptions
  3. Each shows date, description, and amount
  4. Filter by date range or service type
5

Download Invoices/Receipts

Get your billing documents:

  1. Find the charge or subscription you need
  2. Click "Download" or "View receipt"
  3. Document downloads as PDF file
  4. Save for accounting records

Note: Square provides receipts for subscriptions and monthly statements for processing fees.

6

Manage Payment Method

Update billing information:

  1. In Billing section, update payment method
  2. Edit billing address if needed
  3. Manage subscription renewals
  4. Changes apply to future billing

Tip: Square sends email receipts for subscription charges and monthly processing statements.

Common Issues & Solutions

Can't access Billing settings

Only Account Owners or users with full permissions can access billing. Contact your Square account owner to grant permissions or download invoices.

Processing fees vs subscriptions

Processing fees appear on monthly statements, while software subscriptions (Square for Retail, Appointments, etc.) have separate invoices. Check both sections.

Missing older statements

Square retains billing history. If you can't find old statements, contact Square support for assistance with historical records.

Hardware purchase invoices

Hardware purchases (card readers, terminals) have separate order confirmations. Check your email or Square Shop order history for hardware invoices.

Automate Your Invoice Processing

Tired of manually downloading invoices? InvoiceRelay automates the entire process for Square and 50+ other services.

Try InvoiceRelay Free