How to Download Invoices from Calendly

Learn how to access and download invoices from your Calendly account billing section.

5 min read Last updated: January 2025

Table of Contents

Calendly is a popular scheduling automation platform that simplifies meeting booking. Managing your Calendly subscription invoices is important for tracking software expenses. This guide will show you how to access and download invoices from your Calendly account.

Prerequisites

You need to be the Account Owner or Admin to access billing information and download Calendly invoices.

1

Sign in to Calendly

Access your Calendly account:

  1. Go to calendly.com
  2. Click "Log in" and enter your credentials
  3. Navigate to your dashboard
  4. Ensure you have owner or admin access
2

Access Account Settings

Navigate to settings:

  1. Click on your profile icon in the top right
  2. Select "Account" or "Account Settings"
  3. Look for "Billing" or "Subscription" section
  4. Navigate to billing area
3

Navigate to Billing

Find billing section:

  1. In Account Settings, click "Billing"
  2. View your current subscription plan
  3. See active seats and features
  4. Look for "Billing history" or "Invoices" link
4

View Billing History

Access payment records:

  1. Click on "Billing history" or "View invoices"
  2. See list of all past payments
  3. Each entry shows date, amount, and plan
  4. Filter by date if needed
5

Download Invoices

Get your invoice PDFs:

  1. Find the invoice you need
  2. Click "Download" or "Download invoice"
  3. Invoice downloads as PDF file
  4. Save for your accounting records

Note: Invoices include plan tier, user seats, and any add-on features.

6

Manage Billing Information

Update billing details:

  1. In Billing section, update payment method
  2. Edit billing address and company details
  3. Add tax ID if applicable
  4. Changes apply to future invoices

Tip: Calendly sends invoice notifications to the account owner's email.

Common Issues & Solutions

Can't access Billing section

Only Account Owners and Admins can access billing. If you're a standard user, ask your account owner to grant admin permissions or provide the invoices.

No billing history showing

If you're on the Free plan, you won't have billing history. Invoices appear only for paid plans (Standard, Teams, Enterprise).

Invoice download fails

Check browser settings to allow downloads from calendly.com. Try clearing cache or using a different browser. Contact Calendly support if issue persists.

Invoice amount different than expected

Review your subscription plan and active seats. Calendly charges based on number of users. Check for recent seat additions or plan changes.

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